DBS Checks for Charities2024-05-03T13:12:02+01:00

DBS Checks for Charities 

MyVetting.com delivers fast, affordable online DBS Checks for workers and volunteers working in community groups. These groups support the fabric of our communities, helping people to grow, thrive and develop outside their professional lives.

Smart, fast, secure, and affordable checks for Community Groups

DBS Checks for Charities  

Charities and the work that they do are the fabric of our communities, from LGBTQI+ groups and disability charities, to charities that support the work of science and those that focus on animal welfare. 

With a vast array of roles on offer within charitable organisations, a lot of the work is undertaken by volunteers.

Working within a charity may mean that you work with different members of the community, including children and vulnerable adults. This may require Enhanced DBS checks for charities to ensure that safeguarding is properly adhered to.  

A Charity DBS is often a prerequisite to working with a charity as an employee or as a volunteer; however, not everyone is eligible for every type of DBS. 

What Types of DBS are There? 

There are three levels of DBS check for charities – Basic, Standard and Enhanced DBS checks. At MyVetting.com, we deliver quick, accurate and affordable online DBS checks at all levels. 

What Type of DBS do Charity Volunteers need? 

All charity volunteers that volunteer with a charity will be eligible for a Basic DBS check. Only some individuals volunteering will be eligible for Enhanced DBS checks for charities – but eligibility will depend on the nature of the role within the charity, rather than the nature of the charity.

Volunteers engaged in Regulated Activity will require an Enhanced DBS check and may require a check against the Children’s and/or Adult’s Barred Lists.  

Many charity volunteers work in the charity shops that are the mainstay of the UK high street.

Although these volunteers may serve or talk to vulnerable adults or children, they are not engaged in Regulated Activity and will not need an Enhanced DBS check. Many charities request that their shop team undergo a Basic DBS check.  

What Type of DBS do Charity Employees need? 

As with volunteers, all employees in a charity setting will be eligible for a Basic Disclosure check.

If the employee’s role necessitates working directly with Children or Vulnerable Adults, they may require an Enhanced DBS check and may require a check against the Children’s and/or Adult’s Barred Lists. 

Employees of any charity working with children or vulnerable adults in a Regulated Activity will require an Enhanced DBS check. 

What is Regulated Activity

Regulated Activity is used to describe a set of specific circumstances that may be undertaken by employees or volunteers with children or vulnerable adults, in terms of the time or manner of the activities and interaction.

When considering DBS checks for charities, understanding if the role involves Regulated Activity or not is essential. 

Individuals that are listed on the Barred Lists may not undertake regulated activity with the respective group named on the Barred List.   

Can Charity Volunteers Get an Online DBS Checks? 

Yes, they can. It is usually the charity that requests the DBS check for an online DBS check, although both charity staff and volunteers can undertake a personal basic DBS check.

If charity volunteers or employees require an Enhanced DBS check with Barred List check, this will be requested by the charity. 

Charities can issue online DBS checks in seconds with MyVetting, with an easy to use DBS portal that sends check alerts straight to your employees’ or volunteers’ email addresses.

Evidence can be uploaded and submitted in seconds and completed DBS reports return within 24 hours for online Basic DBS checks and 5-10 days for online Standard and online Enhanced DBS checks. 

Do you have charity trustees? Your trustees may also require a DBS check online.  

How Much Does a DBS Check cost for Charities? 

This will depend on the charity that is requesting the DBS checks. A MyVetting Volunteer DBS check has a small administration charge that may be paid by the charity.

At MyVetting, we’ve worked really hard to reduce administration fees for volunteers as our way of saying ‘Thank You’ for everything that you do to make our world a bit easier for everyone. The DBS do not charge a fee for a Volunteer DBS check.    

What Does an Enhanced DBS Check for Volunteers Show? 

The Volunteer Basic DBS checks for charities will show, or disclose, any unspent convictions on the applicant’s criminal record.   

The Volunteer Enhanced DBS checks for charities will show the same information as a Standard DBS check – cautions, spent or unspent convictions, reprimands or final warnings on the applicant’s criminal record – as well as any relevant information that may be held by applicant’s local police force.

Volunteers whose role involves working with children or vulnerable adults may also be eligible for a check against the Children’s Barred List or the Adult’s Barred List, also known as List 99. The Barred Lists contain details of people barred from working with children or vulnerable adults.     

How long does it take to get a DBS for charity volunteers? 

Applying for DBS checks for charity volunteers is quick and simple.  

Register in seconds and send check alerts directly to the applicant. They’ll be alerted instantly and can begin the check process straight away. Don’t worry – if they’re busy and forget to start their check, we’ll send them a text reminder after 24 and 48 hours.  

When your employees upload their proof of identity, their reports will be returned within 5-10 days.   

Apply for an Online DBS for Charity Volunteers 


DBS Checks for Charity Groups

Our Products

Volunteer DBS


Government fee



MyVetting Handling Fee




  • Data-Encrypted Online System

  • Volunteer Checks in 5-10 working days

  • Approved UK Home Office Provider

  • Powered by Digital Identity Validation Technology (IDVT)

  • Live Status Updates

  • Expert Customer Support

  • Our fees range from £6.00 to £11.00 (inc. VAT) depending on the number of checks required annually


Frequently asked questions

What is a DBS check?2024-01-12T11:42:57+00:00

A DBS (Disclosure and Barring Service) is a check of an individual’s criminal history. The level of check will depend on the amount of information that is accessed from police intelligence records and the DBS barred list information. All levels of DBS checks are to help employers and organisations to recruit both employees and volunteers more safely. DBS Checks were formerly known as the CRB (Criminal Records Bureau) check.

What is a CRB check?2024-01-12T11:42:27+00:00

The DBS (Disclosure and Barring Service) Check has taken the place of the CRB check. The introduction of the Protection of Freedoms Act 2012 saw the closure of the CRB and ISA (Independent Safeguarding Authority (ISA), with the Disclosure and Barring Service opened in its place. DBS is now responsible for checking that had previously been carried out by CRB and ISA.

What types of DBS checks are there?2024-01-12T11:41:57+00:00

There are three types (or levels) of DBS check – Basic, Standard or Enhanced. At MyVetting.com, we carry out all three levels of DBS Checks.

Basic Check – A Basic DBS Check shows all of the applicant/s’ unspent convictions. A Basic DBS Check can be applied for either by a company or by an individual.

Standard Check – A standard DBS check is more detailed than the basic check, and in addition to disclosing any of your unspent convictions, a standard check may disclose older information which is felt to be relevant to the position which you are applying for. Standard checks are mostly used for positions in financial services or the justice system, so things like theft or fraud convictions might be of particular interest. Decisions about what to disclose are made on a case-by-case basis.

Enhanced Check – An Enhanced DBS Check is mandatory for roles that involve children and/or vulnerable adults, whether in paid employment or volunteering. An Enhanced DBS Check will show all spent and unspent criminal convictions and reprimands. An Enhanced DBS is checked against the Police National Computer and the children and adults barred lists.

Do I need a DBS Check?2024-01-12T11:41:02+00:00

If you are an applicant, your employer or lead organisation should be able to tell you if you need a DBS Check. They can use the UK Government Eligibility Tool to check as required and it will indicate whether an employee or volunteer needs a DBS Check for a specific role and also what level of check they need. Businesses and organisations will be liable legally if safeguarding is compromised when working with children and/or vulnerable adults. To prevent safeguarding issues, all eligible staff and volunteers should be checked as indicated by the Eligibility Tool.

What DBS check do employees need?2024-01-12T11:40:52+00:00

It is the responsibility of the employer or organisation to decide on the level of disclosure for an employee or volunteer. This may be guided by the role and/or the environment they will work in, for example in a caring or coaching role. The UK Government Eligibility Tool can help you to identify what level of DBS Check is required.

Is a DBS check a legal requirement?2024-01-12T11:39:03+00:00

A business or organisation is legally responsible for ensuring an individual can apply for a particular role. Employers and organisations are legally obliged to check and confirm, via DBS Check, that anyone working for their organisation with or near children and vulnerable adults has not been barred from working with either adults or children.

Can you fail a DBS check?2024-01-12T11:36:46+00:00

You cannot fail a DBS check as a DBS Check will only show whether an applicant has a criminal record or not. It is the employer’s decision as to whether an applicant is suitable for employment.

Who owns the DBS certificate?2024-01-12T11:36:38+00:00

A DBS Certificate belongs to the person whose name is printed on the certificate. It should be made available to your employer.

How long does a DBS certificate last?2024-01-12T11:36:27+00:00

DBS Certificates do not have an expiry date; however, an organisation or employer should stipulate how regularly DBS Certificates should be renewed by employees, contractors or volunteers. If you leave employment to start a new role you will need to complete this procedure again. It is recommended that Disclosures are renewed annually or at least every 2 years.

Can anyone ask for a DBS?2024-01-12T11:36:22+00:00

An individual can request a Basic disclosure on and for themself.  The Basic Check includes information on unspent convictions. However, an individual cannot request a Standard DBS Check or Enhanced DBS Check. These levels of DBS Checks must be requested by an employer or umbrella organisation.

Can I get my own DBS check?2024-01-12T11:35:57+00:00

An individual can request a Basic disclosure on themselves, which will contain information on unspent convictions. An individual cannot request a Standard or Enhanced DBS Check.

Can I contact the DBS directly?2024-01-12T11:26:50+00:00

Contact the DBS directly by phone on 03000 200 190 or by email at customerservices@dbs.gov.uk 

You will need your reference number.

Who pays for a DBS check?2024-01-12T11:26:38+00:00

That will depend on the policy of your employer or organisation. Some companies pay for applicants’ DBS Checks while others request that applicants pay for their own DBS Check at the point of application. If you are an applicant and unsure of the company policy, please check directly with the organisation.

What is a spent conviction on a DBS check?2024-01-12T11:26:32+00:00

A ‘spent’ conviction is a conviction, caution, warning or reprimand that has been received by an individual but that has expired after a certain period of time. While the conviction is ‘unspent’, it remains on their criminal record and the Police National Computer. The period of time that a record will remain before expiring is defined by the Rehabilitation of Offenders Act 1974. Spent convictions will not appear on a Basic DBS Check. For Standard and Enhanced DBS Checks, spent convictions may or may not appear – according to filtering according to legislation put in place on 29th May 2013. This means that while spent convictions will not appear on a Basic DBS Check, they may also not appear on a Standard or Enhanced DBS Check – however the list of conviction types and offences that can never be filtered from a certificate is considerable.

What is an unspent conviction on a DBS check?2024-01-12T11:26:25+00:00

An unspent conviction, warning, caution or reprimand is one that has had a certain length of time attached to it by the Rehabilitation of Offenders Act 1974 which means that it is still on their criminal record and on the Police National Computer. It will appear on Basic, Standard and Enhanced DBS Check certificates.

I have lost my DBS Disclosure document. Can I get another copy?2024-01-12T11:26:16+00:00

There are only certain circumstances under which the DBS will reprint a DBS Check:

  • If the original DBS certificate was lost in the post en-route to the applicant
  • If this loss is reported within 90 days of the issue date.
  • For DBS Checks, there will only be one paper copy of the certificate and this is issued to the applicant.
Do all checks complete within 24 hours?2024-01-12T11:26:09+00:00

Most of the Basic DBS Checks can be completed within 24 hours, but we ask that you allow 48 hours in case of a large volume of traffic at the Disclosure and Barring Service. Standard and Enhanced Checks are more involved and can take up to 10 working days, however, at MyVetting.com, we work towards 10 working days, targeting five working days. It may take up to 10 days for your certificate to arrive in the post.

I’ve got a DBS. Can I use it for a new job?2024-01-12T11:26:01+00:00

Every DBS certificate is connected with a role within the named organisation. Moving organisation will require a new DBS check and moving roles within the same organisation may mean that you need to move from a Standard DBS Check to an Enhanced DBS Check, if you are now working with or near vulnerable people.

My online payment is not being accepted?2024-01-12T11:25:10+00:00

At MyVetting.com, we accept the following payment and card payment options via a secure payment gateway. They are:

  • Visa
  • Mastercard
  • Apple Pay
  • GPay

If you experience any issues, please contact us.

My online application is not being accepted?2024-01-12T11:24:00+00:00

Complete the application form and proceed to the payment page. If any issues arise, we ask that you please check all information that has been added in the correct format. If you need further support, please contact us.

I’ve not been in the UK for 5 years. Can I still apply for a DBS?2024-02-13T22:19:48+00:00

This is not a problem. It is not a requirement of the DBS for the applicant to hold 5 years UK-based address history. When completing your application simply provide your full 5-year address history, including any international addresses.

What are DBS Barred Lists?2024-01-12T11:18:41+00:00

DBS Barred Lists are lists administered by the DBS that include individuals who are barred from working with children, vulnerable adults or both.

What is filtering?2024-01-12T11:18:02+00:00

Filtering is the process used by the DBS to assess whether particular information on convictions and cautions is protected under current legislation and, therefore, should be removed from an individual’s DBS Certificate before printing. Employers and organisations can ask an individual to provide information on convictions and cautions that they are legally entitled to know about. Both Standard and Enhanced DBS Certificates include details of convictions and cautions – including youth cautions, reprimands and warnings – recorded on the Police National Computer. Police National Computer data relating to protected cautions and convictions will be filtered out and will not appear on certificates.

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