Right To Work Check Online2024-04-03T11:52:19+01:00

Right to Work check online

Right to Work Checks are essential for recruitment as they verify if a potential employee is eligible to work in the UK. Every employer in the UK is legally required to do this before onboarding potential applicants to ensure that they are allowed to work in a role. You can now perform these checks online using our platform. Failure to carry out these legally mandated checks may incur a fine from the Home Office.

Who needs a Right to Work Check? 

The short answer is that everyone employed in the UK is required by law to undertake a Right to Work check.  

The Right to Work system was put in place to check a job applicant’s Right to Work in the UK, however it also reviews their immigration status and ensures that illegal migrants are not employed unlawfully.  

The Right to Work check is the employer’s responsibility. At MyVetting.com, we know that employers of all sizes and HR departments are busy places, so we’ve developed an online Right to Work check that’s simple to use and affordable but robust and Home Office-compliant. 

Right to Work


1-10 applicants


11-99 applicants


100+ applicants

  • Real-Time Checks

  • Data-Encrypted Online System

  • Approved UK Home Office Provider

  • Powered by Digital Identity Validation Technology (IDVT)

  • Live Status Updates

  • Expert Customer Support

What is a Right to Work Check?

A Right to Work Check is integral to the recruitment process for all jobs and positions in the UK. It is the responsibility of the employer to run a Right to Work check on any potential employee, ensuring that your applicant is eligible for employment in the United Kingdom.  

In the past, this has typically required an in-person meeting where the relevant documentation is produced by the applicant for employment, then checked, copied and stored according to regulations by the potential employer. 

Digital technology has enabled this process to take place online, with a few clicks. You can check Right to Work online with MyVetting.com. Digital Right to Work checks are just as stringent and compliant as traditional checks but digital checks, like Myvetting.com checks, can be sent straight to your applicants’ mobile devices for them to complete in seconds. 

Women in hard hat with right to work check online

What’s Included in our Right to Work Check?

Each and every MyVetting.com Right to Work Check includes, as standard: 

  • Passport or Birth Certificate Identification Check

  • Liveness Check

  • MRZ Check

  • Nationality Check

  • Home Office Database Check

For Non-UK, Non-Republic of Ireland Passports, we will also need to see and process your sharecode 

What Do Online Right to Work Checks mean for Employers?

Before IDVT technology made it possible to conduct Right to Work checks online, employers were directly responsible for assessing the relevant paperwork to establish if an applicant for employment had the right to work in the UK and, if they did, if the right to work was permanent or time-limited.  

With MyVetting.com online Right to Work checks, the checks are carried out online, with a secure process guaranteed.  

Right to Work Checks

How MyVetting.com works

There’s no cost to register with MyVetting.com. In fact, we’ve worked hard to ensure you can access our platform in as few clicks as possible. 

When you register, you can buy Right to Work checks straightaway through the secure Stripe payment gateway. You can buy one single check or thousands of checks in one transaction. You can also send the checks that you’ve bought straightaway or send them as you need them, over a 12-month period.    

Once you’ve purchased your checks, you’ll arrive on your Client Dashboard where you can digitally send check requests to your applicants in one click and then review the progress of the checks from your dashboard. If you need to top up the number of checks you have, you can buy further checks in the click of a button. 

As well as Right to Work checks, we also offer online DBS checks and digital Right to Rent checks. 

Simple 3 Step Process

3 Steps of Right to Work Checks 


Step 1

Employer – Send your Right to Work Check request to your applicant 


Step 2

Applicant – Upload evidence for digital checking by Home Office 


Step 3

Employer – Applicant will share Right to Work report with employer  

Why use MyVetting.com for Right to Work Checks?

  • Control Your Checks – Send, manage and buy checks from one central client dashboard 
  • Reduce HR Vetting Spend – Our affordable checks are carried out to robust Home Office standards. Our online checks mean that we can drastically reduce the resource required to complete checks and we’re passing that saving on to you. 
  • Secure Processes – From GDPR and a secure payment gateway to Home Office IDVT technology, MyVetting.com is secure, efficient and robust. 
  • Customer Service – Our platform is as easy to use as 1, 2, 3 – but we still have screening experts on hand to help you when you need it.  

How long do Right to Work Checks take? 

Depending on your applicants’ nationality, we could return a Right to Work check within moments. For international passports, it may take up to 24 hours. Our systems have been developed to handle a high number of checks at high speed at affordable costs – but we won’t ever compromise on the security and robustness of our checks.  

What documents do I need for Right to Work checks?

Whether you’re a client helping your applicant through the process or if you need to upload your documents to complete a Right to Work check, these are the documents that the Home Office will accept to prove a Right to Work in the UK.

The Home Office is responsible for setting out the documents that can be used to prove the right to work. They are called List A and B and name all eligible documents. Documents not included on this list will not be accepted as proof of right to work.

Proof of Right to Work in the UK Documents

List A and List B

  • List A sets out documents that can be used by job applicants with a permanent right to work.
  • List B sets out documents that can be used by job applicants with a temporary right to work.

What if I have an Expired Passport?

Expired passports are still accepted as documentary evidence for Right to Work checks. If you do not have a passport, you may submit a Birth Certificate as evidence of the Right to Work. A Birth Certificate has no expiry date.

What will Right to Work results show?

The report will determine if your applicant has passed or failed the UK Right to Work check.


Frequently asked questions

Which employees need to pass this check?2024-01-12T11:16:50+00:00

UK employment law states that every single new recruit should be subject to a Right to Work (RTW) check before they start work with a new employer. This ensures that applicants have the correct documentation in place to legally work in the UK.

Why check right to work?2024-01-12T11:16:02+00:00

This check is an essential part of pre-employment screening during recruitment. Once completed with  work visa , work documents and passports verified in accordance with Home Office rules, they legally confirm that a prospective employee has the legal right to work in the UK.  This  is a mandatory part of the UK recruitment process.

Is all of this the employer’s responsibility?2024-01-12T11:14:51+00:00

Yes, according to Home Office rules, carrying out right to work checks is the responsibility of the employer.

Why is confirming employee status been legally able to work in the UK a must for employers2024-01-12T11:12:40+00:00

If you are an employer, then this is a legal requirement to carry out right to work checks in the UK. Failure to follow the law can put you at risk of a fine from HMRC and, possibly, a jail sentence. An employer must gather the information required, check all the documents to verify that it’s content is correct and ensure all is kept up to date and accurate.

Do UK citizens need to go through this?2024-01-12T11:07:56+00:00

Yes. A British citizen seeking work must undergo this right to work check. The documents must include either a British passport OR a document with both their name and National Insurance number, like a P45 certificate from a previous employer, AND either a birth certificate or adoption certificate.

Are results delivered quickly?2024-01-12T11:04:19+00:00

Thanks to MyVetting.com platform, online Right to Work checking of those seeking work in the UK will be carried out instantly, powered by Digital Identity Validation Technology (IDVT). As an approved UK Home Office provider, MyVetting.com is a digital provider of online checks. Our checking service is fast,  secure and you can track everything online.

What documents can employers accept?2024-01-12T10:42:50+00:00

The Home Office issues two lists of documents – list A and list B – that employers can accept as an individual’s right to work proof in the UK. No other documents are acceptable when doing this work check.  When doing a document check only accept the required information as an original document and not a copy.

  • List A states acceptable documents for a person with a permanent right to work.
  • List B states acceptable documents for a person with a temporary right to work.

Doing a check on a person with a temporary right to work establishes a time-limited statutory excuse, which means you’ll need to conduct a re-check in order to retain the statutory excuse. This is most often when the person’s permission to be in the UK finishes. This expiry date will be indicated on the document used to conduct the check.

What happens if I ignore the law?2024-01-12T10:42:12+00:00

Employers must verify that all applicants and all employees have the Right To Work in the UK to prevent people gaining work illegally in the UK. Failing to prove Right To Work or continuing to have somebody work for you  that has failed this check may see the business or organisation liable for a fine from HMRC and, potentially, prison time. The more people that work for you illegally the bigger the fine.

Is a UK driving licence an acceptable form of proof.2024-01-12T10:29:08+00:00

No, many people mistakenly believe that a British citizen can use their driving licence as sufficient evidence to prove their Right to Work. However, it’s important to know that a driving licence is not an acceptable form of proof for a work check.

When did checking Right to Work Checks become mandatory in the UK?2024-01-12T10:27:06+00:00

In the United Kingdom, since 2006, employers checking of RTW or Right to Work status has been mandatory. Employers. have clear and unambiguous legal obligations to verify their employees’ Right to Work. These obligations are laid out in various pieces of legislation, including the Immigration, Asylum, and Nationality Act 2006 and are overseen by the Home Office

Is a DBS check proof of Right to Work?2024-01-12T10:26:58+00:00

No, A Disclosure and Barring Service (DBS Check), formerly known as a Criminal Records Bureau (CRB) check, is a background check conducted in the United Kingdom to reveal an individual’s criminal record history and other relevant information. It is often used by employers and organisations to assess a person’s suitability for certain roles; An example would be for those seeking work with minors. That is different from checking if they are allowed to work in the UK, whether suitable for the role or not.

Verification of an applicant’s eligibility to work in the UK falls under the employer’s responsibility. The DBS (Disclosure and Barring Service) does not undertake this verification process.

Do these checks expire?2024-01-12T10:22:42+00:00

In the UK, for British citizens or individuals with indefinite leave to remain there is not a specific expiration date when personal checks expire. Once a person has proven their Right to Work, it generally remains valid unless their immigration status changes.

However, for individuals with the type of visas that are time-limited  or immigration permissions, their Right to Work may be tied to the validity of their visa. In such cases, the Right to Work would expire when the visa or residence permit expires.

It’s essential to stay up to date with the latest immigration regulations and guidelines, as rules and requirements can change over time. Employers and individuals should regularly verify the status of their Right to Work

How often should an employer be checking staff?2024-04-24T21:17:04+01:00

In the United Kingdom, checking staff for the Right to Work may need to be proven at a number of different times during the employment process and after they have started to work to ensure compliance with immigration laws and regulations. Here are the key times when a work check should be done:

Checking Staff: Before Employment Starts (Pre-Employment)

The Home Office rules are very clear, employers should undergo a check for all potential employees before they begin to work for the company. This includes both British, Irish and non-British citizens.

The process should be conducted after a job offer has been made and accepted but before the employee begins their work.

When a Visa or Immigration Permission Expires:

If you type of visa is a  time-limited visas or immigration permissions, employers should seek evidence at the appropriate time to verify that the employee’s permission to work remains valid.

It is the employer’s responsibility to keep track of employees’ visa expiration dates and conduct a  RTW check in a timely manner.

In Cases of Renewal or Change in Immigration Status:

If an employee’s visa or immigration status changes or is renewed, evidence of right to work should be ascertained again to ensure continued compliance with Home Office  immigration rules .

This is particularly important for employees who initially had a time-limited visa that has been extended or changed to a different category.

Random or Periodic Check:

Some employers may choose to conduct a random or periodic check on their existing workforce as a proactive measure to ensure ongoing compliance.

In Response to a Notice from the Home Office:

Employers must respond promptly to any notifications or requests from the Home Office regarding an employee’s Right to Work. This may include a request for a  work document, further information or verification.

What information must an employer gather to ensure compliance with the law2024-04-24T21:16:57+01:00

The type of compliance information required will depend on the status of the person been checked.

  1. British Citizens
  • Valid UK Passport  
  • UK Birth Certificate  
  • UK Adoption Certificate
  • Certificate of Naturalisation  
  1. European Economic Area & Swiss Nationals 
  • Valid Passport or National Identity Card  
  • Registration Certificate or Residence Card  
  • Pre-Settled or Settled Status under the EU Settlement Scheme  
  1. Non-EEA Nationals with Work Visas
  • Valid Visa or Residence Permit  
  • Biometric Residence Permit (BRP)  
  • Certificate of Sponsorship (COS)  
  1. Asylum Seekers and Refugees
  • Asylum Registration Card  
  • Positive Decision Letter  
  • Biometric Residence Permit (BRP) with Refugee Status  
  1. Students 
  • Student Visa  
  • Confirmation of Acceptance for Studies (CAS)  
  • Biometric Residence Permit (BRP)  
  1. Family Members of EEA Nationals 
  • EEA Family Permit  
  • Residence Card  
  • Pre-Settled or Settled Status under the EU Settlement Scheme  
  1. Commonwealth Citizens with Right of Abode 

Certificate of Entitlement

Can an employee supply a copy of the required documents?2024-04-24T20:05:11+01:00

No, Employees are obligated to provide authentic and unaltered documents as proof of their eligibility to work.

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