What is a DBS Number: Understand the Unique Identifier in Background Checks 

When working with background checks and safeguarding, the term “DBS number” will regularly feature. In MyVetting.com’s Q and A guide, we’ll work through the most commonly asked questions about this part of the DBS process., answering questions like ‘What is a DBS number?’ 

The DBS number is a unique identifier that plays a significant role in verifying individuals’ backgrounds, particularly when working with vulnerable groups. In our blog, we’ll explore what  is a DBS number , how to obtain one, and its relevance in the context of background checks. 

What is a DBS Number?

A DBS number, short for “Disclosure and Barring Service number,” is a unique identifier assigned to individuals in the United Kingdom as part of the background check process conducted by the Disclosure and Barring Service (DBS). The DBS is responsible for assessing an individual’s criminal history and suitability for roles that involve close and unsupervised contact with vulnerable groups, such as children and adults at risk. 

What is a DBS profile? 

A DBS (Disclosure and Barring Service) profile typically refers to the online account or user profile created on the official DBS website. It is a digital platform that individuals, employers, or organisations can use to access and manage various services related to DBS checks and certificates. 

What is a DBS Profile Number? 

A DBS profile number, also known as a “DBS online account number” or “disclosure and barring service profile number,” is a unique identifier associated with an individual’s online account on the Disclosure and Barring Service (DBS) website. It is used to access and manage various services related to DBS checks and certificates.  

DBS Profile Number: During the account creation process, a unique DBS profile number is assigned to the account holder. This number serves as a reference for the specific online account. The DBS profile number format is typically a combination of both capital and lower-case letters and numbers.  A DBS profile number example is: d6Xf5Ll9 

Access to Services: The DBS profile number is used to log in to the online account, where users can initiate and manage DBS checks, request certificates, track the progress of applications, and view or share DBS certificate information. 

Applying for DBS Checks: Individuals and organisations can use their online accounts, associated with the DBS profile number, to apply for different types of DBS checks, such as Basic, Standard, or Enhanced checks, as well as check the status of those applications. 

Managing DBS Certificates: Account holders can also use their online accounts to view and share their DBS certificates, which provide details about an individual’s criminal record history, including convictions, cautions, reprimands, warnings, and any inclusion on the DBS Barred Lists. 

Not sure where to find your DBS profile number? You should be able to locate it within emails issued by the DBS but you may also wish to note it down securely somewhere.  

It’s important to note that the DBS profile number is specific to the online account and is not the same as the individual’s DBS number, which is assigned during the DBS check application process and is used for referencing the background check itself. The DBS online account, with its associated profile number, simplifies the application and management of DBS checks and certificates, streamlining the process for individuals, employers, and organisations involved in roles that require background checks for safeguarding purposes. 

What is a DBS Online Account? 

To apply for a DBS check or manage an existing certificate, individuals, employers, or organisations often need to create an online account on the DBS website. 

How Do I Know My DBS Number? 

When you undergo a Disclosure and Barring Service (DBS) check, you are assigned a unique DBS number. This number is allocated during the application process and is associated with your background check. 

How Do I Get a DBS Code? 

 To obtain a DBS number, you need to initiate a DBS check. This is typically done through your employer or the organisation you are associated with, as they are responsible for conducting the check on your behalf. 

The application process for a DBS check involves providing personal information and consent for the check to be conducted. Once your application is processed, you will be assigned a DBS number.  

How to Request DBS Certificate Numbers? 

In addition to a DBS number, you will receive a DBS certificate as part of the background check process. This certificate provides information about your criminal history, if any. The certificate includes a certificate number, which is distinct from your DBS number. 

What Does DBS Mean?

DBS stands for “Disclosure and Barring Service.” It is a government agency in the United Kingdom responsible for conducting background checks and issuing certificates that reveal an individual’s criminal record history. The DBS plays a crucial role in safeguarding vulnerable groups, such as children and adults at risk, by providing information that helps employers and organisations make informed decisions about the suitability of individuals for roles that involve close and unsupervised contact with these groups. 

 What Is a DBS Certificate?

 Understanding the DBS Certificate

A DBS certificate is an official document that details an individual’s criminal record information, including convictions, cautions, reprimands, and warnings. It also indicates whether the individual is barred from working with vulnerable groups.

The Significance of DBS

DBS stands for the Disclosure and Barring Service, which plays a crucial role in safeguarding vulnerable individuals. A DBS certificate is a key component in assessing the suitability of individuals for roles that involve close contact with children or adults at risk. 

A DBS number is a unique identifier assigned during the process of a DBS check, which is integral to safeguarding efforts in the UK. It is obtained when you apply for a DBS check, typically through your employer or organisation. The DBS certificate, which includes a certificate number, provides a comprehensive record of your criminal history, ensuring that individuals in regulated roles are suitable and do not pose a risk to vulnerable groups. Understanding the significance of the DBS number and certificate is vital for those involved in roles that require background checks and for safeguarding vulnerable individuals.